Payroll Tax Problems—Help for New York Businesses

If missed deposits or unfiled Forms 941/940 are keeping you up at night, our local CPA team in Port Jefferson Station and St. James helps businesses across Suffolk County and Long Island resolve payroll tax problems fast. We communicate with the IRS and NYS on your behalf, get filings current, and build a plan you can actually afford.

Black warning triangle with an exclamation point.

Payroll Tax Trouble? You’re Not Alone—And There’s a Path Forward

When cash gets tight, it’s common to fall behind on payroll tax deposits or filings. The IRS treats trust fund taxes seriously, but timely action with a CPA makes all the difference. We’ve helped employers from Setauket to Smithtown stabilize operations, handle notices, and move toward compliance—without shutting the doors.

Checklist with checkmark.

What’s at Stake—and Why Acting Quickly Matters

Understanding the risk helps you decide the next right step. Here’s what we address immediately:

Check mark icon in top left corner.

Trust Fund Recovery Penalty (TFRP):

Potential personal assessment on responsible individuals for unpaid withholdings

Checkmark icon, in a circle, on a white background.

Liens & Levies:

IRS/NYS collection actions that can disrupt cash flow or vendor relationships

Check mark icon, black on white background.

Penalties & Interest:

Compounding charges that grow the balance every month

Checkmark icon above a blank white space.

Filings & Deposits:

Missing 941/940 and NYS-45 returns; late or skipped EFTPS payments

Checkmark icon, upper left corner.

State & Multi-State Issues:

e work with New York State and neighboring states when payroll spans borders

Our Payroll Tax Resolution Process

First, we stabilize the situation: obtain authorizations, contact the IRS or NYS to open communication, and map deadlines so you’re not blindsided. Next, we rebuild compliance—file missing 941/940/NYS-45 returns, correct errors, and confirm the true balance with transcripts.



Then we resolve the debt: propose an installment agreement, consider partial-pay options, and request penalty relief when eligible. If the business has closed or can’t support payments, we assess Offer in Compromise eligibility. Throughout, we coach you on recordkeeping so this doesn’t repeat.

Fix the Root Cause—Cash Flow & Process Support

Payroll tax trouble is often a cash-flow problem. Our team can coordinate cash flow forecasting, set deposit calendars, and, when appropriate, move you to a managed payroll solution. We’ll align books, payroll, and taxes so deposits happen automatically and filings are accurate.

What You Can Do Today

Find your most recent IRS or NYS notice and note the response date. Pause direct calls with agents until we’re authorized to represent you. Gather payroll reports, bank statements, prior returns, and any correspondence. We’ll take it from there—working directly with the IRS, New York State, and, if needed, neighboring states—so you can focus on running the business in Port Jefferson Station, St. James, Nesconset, Lake Grove, and surrounding communities.